Let us look some details about purchasing info record in SAP MM. Purchase info record is an information contains about purchasing. Shortly it is called as info record. It stores the previous purchasing data about the materials and vendors. So using the SAP purchasing info record, we will get the information like
- list of materials supplied by a specific vendor
- List of vendors supplying a specif material
Purchasing info record in SAP is a reference for initiating a new purchase. This SAP Purchase info tutorial contains the reference data about its menu path, tcodes, tables, table fields and SAP components.
Purchase Info Records Stores the following Data
| Field Name | Description |
| Purchasing Info Record Number | The unique identifier for the purchasing info record. |
| Material Number | The number of the material for which the purchasing info record is created. |
| Vendor Number | The number of the vendor that supplies the material. |
| Purchasing Organization | The purchasing organization that is responsible for procuring the material from the vendor. |
| Plant | The plant at which the material is to be used. |
| Info Record Category | The category of the purchasing info record. The category determines the type of information that is stored in the info record. |
| Validity Period | The period of time for which the purchasing info record is valid. |
| Price | The current price of the material that is charged by the vendor. |
| Purchase Order Quantity | The quantity of the material that was ordered in the last purchase order. |
| Delivery Date | The date on which the material was delivered in the last purchase order. |
| Inforecord Memo | A text field that can be used to store additional information about the purchasing info record. |
| Purchasing Group | The purchasing group that is responsible for procuring the material from the vendor. |
| Goods Receipt Tolerance | The tolerance for the quantity of the material that can be received in a goods receipt. |
| Invoice Tolerance | The tolerance for the value of the invoice that can be created for a goods receipt. |
| Inspection Control Indicator | The indicator that specifies whether the material is subject to inspection. |
| Account Assignment Category | The account assignment category that is used to control how the costs of the material are assigned. |
| Material Group | The material group to which the material belongs. The material group is used to classify materials for reporting purposes. |
Purchasing info Menu path in SAP
Here is the possible menu path to access purchasing info menu in SAP.
Logistics – Agency Business – Environment – Master Data – Subsequent Settlement – Vendor Rebate Arrangements – Environment – Vendor – Purchasing Info Record –
Logistics – Agency Business – Environment – Master Data – Vendor – Purchasing Info Record –
Information Systems – General Report Selection – Materials Management – Purchasing – Purchasing Info Records –
Logistics – Materials Management – Purchasing – Master Data – Subsequent Settlement – Vendor Rebate Arrangements – Environment – Vendor – Purchasing Info Record –
SAP Purchase info Tcodes
Here is a list of possible transaction codes dealing with purchasing info in SAP.
- Changes to Purchasing Info Record – ME14
- Create quality info. – purchasing – QI01
- Display Purchasing Info Record – ME13
- Create Purchasing Info Record – ME11
- Display quality info. – purchasing – QI03
- Monitoring: Purchasing Info Records – VE84
- Purchasing Info Recs. for Deletion – ME16
- Change Purchasing Info Record – ME12
- Archived Purchase Info Records – ME1A
- Send Purchasing Info Record – ME18
SAP Purchase info Tables
Here is a list of possible system tables storing purchasing info related data in SAP.
- Purchasing Info Record: Purchasing Organization Data – EINE
- Purchasing Info Record: General Data – EINA
- Purchasing info record and production version assignment – CPVINFR
- IMod Reference Table for Purchase Info Records – CIF_IMSRCI
Table Fields with Purchasing info data
Here is a list of possible table fields which are may be used for storing purchasing info related data in SAP.
- EKINM – Read info record only if own info record does not exist
- INFNR – Number of purchasing info record
- ESOKZ – Purchasing info record category
- KZFIX – Indicator: Purchasing info record data are fixed
- BE_INFO_REC – Number of purchasing info record
- .INCLUDE – Key for Supply Source of Purchasing Info Record
- SUBSTRAT – Substrategy for Material Valuat. with Purchasing Info Record
- LOEKZ – Purchasing info: General data flagged for deletion
- TXZ01 – Short Text for Purchasing Info Record
- NETPR – Net Price in Purchasing Info Record
- EFFPR – Effective Price in Purchasing Info Record
- PURIR – Number of Purchasing Info Record
- PIRTX – Short text for purchasing info record
- PREIS – Net Price in Purchasing Info Record
Purchasing info handling Components in SAP
Here is a list of possible components / sub modules which may be dealing with purchasing info related processes in SAP. List contains sub module name, then containing component and description.
- MM-PUR-VM-REC – HLA0001532 – Info Record
- IS-AD-MPN-PUR – KAD0000011 – Purchasing
- MM-PUR – HLA0009512 – Purchasing
- MM-EDI-PUR – HLA0006614 – Purchasing
- IS-A-SUS-PUR – KA50000027 – Purchasing
- IS-A-SWP-PUR – KA50000008 – Purchasing Documents
- MM-PUR-OPT – E4A0000001 – Optimization in Purchasing
- MM-PUR-GF-SCR – E5K0000002 – Subcontracting in Purchasing (Repair)
- MM-PUR-GF-SN – E4A0000041 – Serial Numbers in Purchasing
- MM-PUR-GF-ES – E380000051 – Enterprise Services in Purchasing
- MM-IS-PU – HLA0009513 – Purchasing Information System
- LO-MD-SN-PUR – EB50000021 – Serial Numbers in Purchasing
- MM-PUR-ADB – AC00000046 – Adobe Document Services in Purchasing
- PM-WOC-MO-PUR – EB50000123 – Purchasing (External Processing, Preq, Services)
Some Basic Questions & Answers
There are mainly four types of info records in SAP. They are Standard, Subcontracting, Pipeline and Consignment.
We can use transaction code ME11 to create info record.
Using the tcode ME13 we can display a particular SAP info record.