This documentation covers the details of Hold and Parking of Document in SAP FICO General Ledger
Hold Document: It is for short term and is used when transaction
Dr or Cr is uncertained and generally its is used for external purpose. eg:
Advance from potential customer
Parking Document: Its is for longer period generally used for internal
purpose. eg: Advance made for employees.
What is the main purpose of this document? Why we are using this one to in FI? How it is useful?
Parking documents is used when we need to get any clarification regarding some account.
We can temporarily park or store this document till we get it cleared or
approved. Then we can post it.
Remember…. parking does not update the accounts……. it just stores the
document….. whereas posting will update the accounts….( for example…. the reducing/increasing of the account balances).
The TC for Parking Documents is F-02 -> enter the required details ->go
to the menu (at top ) ->Document-> Park.
To post a parked document : FBV0-> go to the menu Document-> Post.
Other TCs used pertaining to Parking of Documents are:
FV50 : Post / Delete : Single Screen Transaction
FBV2 : Change
FBV3 : Display
FBV4 : Change Header
FBV5 : Display Changes
FBV6 : Refuse
F-63 Park Document – Only transfer amounts in document curr. in invoice
In F-63, there is a checkbox “Only transfer amnts in document curr. invoice”, may I know what is the purpose of this checkbox & under what circumstances we will use this checkbox.
“Only transfer amounts in document curr. in invoice”
If we sets this indicator it translates the doc. currency into local currency
at the time of parked document.
If we not set this indicator it translates the doc. currency into local
currency when posting of document.
Eg: We are parking a document with doc. currency in USD @40- the next day we are posted that document then it is @42- the system takes the exchange rate from the header which was specified in the parked document @40- only. If we not set this indicator it will take at the time of posting of document @42-
TRAINING NOTES & TIPS
- We can archive & load the historical financial accounting module data. Archiving old & currently not in use data helps to save the storage & increase the program performance. We cannot archive all FI data like which contains open items; archivable data should meet certain parameters. The archived data can be accessed & reloaded in future. Some of the archivable SAP FI data are
- Accounting documents
- Payment requests
- Customer master data
- Vendor master data
- Bank master data
- Payment program in SAP financial accounting module is used to do the international payment transfers. This helps to make the transactions with vendors & customers easily & by following all country specific rules. The FI subcomponents which are mainly using the payment program are
- Accounts Receivable
- Accounts Payable
- Bank Accounting
- Each data posting in Financial Accounting is known as a document.