GR/IR Clearing Account Maintenance ( SAP MM )

This documentation covers the details of GR/IR Clearing Account Maintenance in SAP MM ( material management ) module.

GR/IR Clearing Account Maintenance Use

Quantity differences between goods
receipt and invoice receipt for a purchase order result in a balance on the
GR/IR clearing account.

  • If the quantity invoiced is larger than the
    quantity received, the system then expects further goods receipts for this
    purchase order to clear the balance.
  • If the quantity received is larger than the
    quantity invoiced, the system then expects further invoices for this
    purchase order to clear the balance.
  • You can also clear differences for delivery
    costs.

If no more goods or invoices are to
be received, you must clear the balance manually.

This can be done in different ways:

  • You can return the extra goods to the vendor.
  • You can cancel the invoice and post a corrected
    invoice or a credit memo for the surplus posted quantity.
  • You can clear the GR/IR
    clearing account manually.

 

Maintaining
the GR/IR Clearing Account
Prerequisites

The GR/IR clearing account is
usually cleared at the end of a period or fiscal year for those orders items
that no further goods receipts or invoices are expected for.

Procedure

1. Choose Logistics
_ Materials Management _
Logistics Invoice Verification _
GR/IR

Account
Maintenance
_ Maintain
GR/IR Clearing Account
.

The GR/IR
Account Maintenance
screen
appears.

2. Enter data as required on this
screen in the
Document header data frame.

3. In the Selection
frame, you choose
various selection criteria for the transactions for which you want to post the
differences. User-Specific Default Parameters are available for the following
selection fields. You maintain them in the user master.

4. Choose the processing type:

  •  Automatic clearance

 The Automatic
clearance
function
is intended for processing in the background.

 Choose Program _
Execute in background.

  •  Prepare list

 Choose Execute.

 The selection screen appears.

5. On the selection screen, the individual
purchase order items that have quantity variances and match your selection are
now listed.

Select the order items that you want
to clear.

6. Clear the GR/IR clearing account
for the selected purchase orders by choosing
List _
Post clearing.

 

Account
Maintenance Document
Definition

Document that displays the
quantities of the debit or credit of a material in GR/IR clearing account
maintenance.

Use

If you clear quantity differences
between the goods receipt and invoice receipt for a purchase order using
account maintenance, the system produces an account maintenance document.

Integration

You can branch from the account
maintenance document to the following accounting documents, assuming that they
exist:

  •  Accounting document
  •  Profit center document
  •  Special ledger document
  •  Material ledger document