FI Accounts Receivable and Accounts Payable | SAP FI PDF manual


The following topics are an introduction to the Accounts Receivable and Accounts Payable application components.

The Accounts Payable application component records and manages accounting data for all vendors. It is also an integral part of the purchasing system: Deliveries and invoices are managed according to vendors. The system automatically triggers postings in response to the operative transactions. In the same way, the system supplies the Cash Management application component with figures from invoices in order to optimize liquidity planning.

View Accounts Receivable and Payable Tutorials

Payables are paid with the payment program. The payment program supports all standard payment methods (such as checks and transfers) in printed form as well as in electronic form (data medium exchange on disk and electronic data interchange). This program also covers country-specific payment methods.

If necessary, dunning notices can be created for outstanding receivables (for example, to receive payment for a credit memo). The dunning program supports this function.

Postings made in Accounts Payable are simultaneously recorded in the General Ledger where different G/L accounts are updated based on the transaction involved (payables and down payments, for example). The system contains due date forecasts and other standard reports that you can use to help you monitor open items.

You can design balance confirmations, account statements, and other forms of reports to suit your requirements in business correspondence with vendors. There are balance lists, journals, balance audit trails, and other internal evaluations available for documenting transactions in Accounts Payable.

The Accounts Receivable application component records and manages accounting data of all customers. It is also an integral part of sales management.

All postings in Accounts Receivable are also recorded directly in the General Ledger. Different G/L accounts are updated depending on the transaction involved (for example, receivables, down payments, and bills of exchange). The system contains a range of tools that you can use to monitor open items, such as account analyses, alarm reports, due date lists, and a flexible dunning program. The correspondence linked to these tools can be individually formulated to suit your requirements. This is also the case for payment notices, balance confirmations, account statements, and interest calculations. Incoming payments can be assigned to due receivables using user-friendly screen functions or by electronic means, such as EDI.

The payment program can automatically carry out direct debiting and down payments.

There are a range of tools available for documenting the transactions that occur in Accounts Receivable, including balance lists, journals, balance audit trails, and other standard reports. When drawing up financial statements, the items in foreign currency are revalued, customers who are also vendors are listed, and the balances on the accounts are sorted by remaining life.

Accounts Receivable is not merely one of the branches of accounting that forms the basis of adequate and orderly accounting. It also provides the data required for effective credit management, (as a result of its close integration with the Sales and Distribution component), as well as important information for the optimization of liquidity planning, (through its link to Cash Management).

Contents of this SAP FI tutorial

FI Accounts Receivable and Accounts Payable ………………………………………………. 18

FI – Accounts Receivable and Accounts Payable ……………..19

Introduction to Accounts Receivable and Accounts Payable………………………………………………………20

Accounts Receivable and Accounts Payable: Overview …..21

Current Settings and the Implementation Guide ………………22

Maintaining Current Settings………………………………………….23

Configuring the System Using the Implementation Guide ….24

Calling Up the SAP Reference IMG……………………………25

Searching for Activities in the SAP Reference IMG………26

Customer Master Data …………………………………………………….27

Basic Functions of Customer Master Records …………………29

Customer.………..30

Defining an Account Group……………………………………………31

Numbering Master Records …………………………………………..32

Defining Screen Variants ………………………………………………33

Defining Reconciliation Accounts……………………………………38

Special Functions in the Customer Master Record……………40

Defining an Alternative Dunning Recipient ………………….41

Defining an Alternative Payer ……………………………………42

Identifying Affiliated Companies ………………………………..43

Defining Clearing Between Customer and Vendor……….44

Defining the Group to Which the Company Belongs …….45

Accounts Receivable Pledging ………………………………….46

Customer Master48

Access Authorization for Customer Master Records………..50

Creating a Customer Master Record………………………………..51

Creating a Customer Master Record Centrally…………………53

Creating a Customer Master Record for a Company Code..54

Creating a Customer Master Record Using a Reference …..55

Features of Customer Master Record Creation………………..57

Entering Bank Details ………………………………………………58

Entering Payment Methods……………………………………….60

Entering a Dunning Procedure…………………………………..61

Classifying Customers ……………………………………………..62

Entering Texts for a Customer…………………………………..63

Assigning Documents to a Customer …………………………64

One-Time Accounts …………………………………………………….65

Setting Up Head Office and Branch Accounts ………………….67

Displaying a Customer Master Record …………………………….69

Changing a Customer Master Record………………………………70

Changing a Customer Master Record Centrally ……………….72

Changing a Customer Master Record for Accounting ……….73

Displaying Changes to Customer Master Records……………74

Dual Control for Changing Master Records ……………………..76

Confirm or Refuse Master Record Changes…………………….77

Requesting a Master Data Change in the Intranet/Internet (AC)……………………………………………………78

Processing Request Forms ………………………………………81

Processing a Request in the SAP System…………………..84

Processing Notifications ………………………………………85

Process Notification………………………………………..86

Processing Notifications Using Worklist…………….88

Task Processing …………………………………………………89

Processing Tasks Using Worklist ……………………..90

Processing Tasks Using Workflow……………………91

Status Query For Request ………………………………………..92

Blocking a Customer Account…………………………………………93

Blocking a Customer Account Centrally…………………………..95

Blocking a Customer Account for Posting………………………..96

Blocking a Customer Account for Payments and Dunning Notices ………………………………………………..97

Archiving and Deleting a Customer Master Record ………….98

Marking a Master Record for Deletion Centrally……………..100

Marking a Master Record for Deletion for Accounting ……..101

Vendor Master Data………………………………………………………102

Vendor Master Records: Environment……………………………103

What Data is Contained in the Vendor Master Record?…..104

How is the Data Organized? ………………………………………..105

What is the Function of the Account Group? ………………….106

How are Master Records Numbered? …………………………..107

Screen Layout for Vendor Master Records…………………….108

Field Status Definition: Vendor Master Records…………109

Field Status Definition for Activities: Vendor Master Records …………………………………………………112

Field Status Definition for Company Codes: Vendor Master Records ……………………………………..113

Linking Field Status Definitions………………………………..114

Functions of the Reconciliation Account: Vendor Master Records……………………………………………….115

Access Authorization………………………………………………….116

Special Fields in Vendor Master Records………………………117

Search Term: Vendor Master Records ……………………..118

Alternative Payee………………………………………………….119

Affiliated Companies: Vendor Master Records…………..120

Clearing Between a Customer and Vendor ……………….121

Group: Vendor Master Records……………………………….122

Assigning Master Records to Accounting Clerks………..123

Functions for Maintaining Vendor Master Data ………………124

Selecting Screens to Display Vendor Master Data………….125

Additional Functions for Maintaining Vendor Master Data..126

Creating a Vendor Master Record: Overview………………….128

Creating a Vendor Master Record Using a Reference …….129

Creating a Vendor Master Record Centrally………..…………131

Creating a Vendor Master Record for a Company Code….133

Special Features in Data Entry …………………………………….134

Entering Bank Details …………………………………………….135

Entering a Payment Method ……………………………………136

Entering a Dunning Procedure…………………………………137

Entering Text………………………………………………………..138

Assigning Documents …………………………………………….139

Classifying Vendors ……………………………………………….140

Head Office and Branch Accounts………………………………..141

Creating One-Time Accounts……………………………………….143

Displaying a Vendor Master Record……………………………….145

Changing a Vendor Master Record ………………………………..147

Changing a Vendor Master Record Centrally …………………149

Changing a Vendor Master Record for Accounting …………150

Displaying Changes to Vendor Master Records ……………..151

Dual Control for Changing Master Records ……………………153

Confirm or Refuse Master Record Changes…………………..154

Requesting a Master Data Change in the Intranet/Internet (AC)………………………………………………….155

Processing Request Forms …………………………………….158

Processing a Request in the SAP System…………………161

Processing Notifications …………………………………….162

Process Notification………………………………………163

Processing Notifications Using Worklist…………..165

Task Processing ……………………………………………….166

Processing Tasks Using Worklist ……………………167

Processing Tasks Using Workflow………………….168

Status Query For Request ………………………………………169

Blocking a Vendor Account …………………………………………..170

Blocking a Vendor Account Centrally…………………………….171

Blocking a Vendor Account for Posting………………………….172

Blocking a Vendor Account for Payments………………………173

Archiving and Deleting Vendor Master Records……………..174

Marking a Master Record for Deletion Centrally……………..175

Marking a Master Record for Deletion for Accounting ……..176

Automatic Transfer of Vendor Master Data …………………….177

Business Partner Master Data (LO-MD-BP)…………………….178

Business Partners………………………………………………………..181

Business Partner Master Data Structure ………………………..182

Account Groups ………………………………………………………..185

Number Assignment…………………………………………………..186

Partner Functions………………………………………………………188

Contact Persons………………………………………………………..191

Consumers…….192

One-Time Customers and One-Time Vendors ……………….194

Common Sales and Distribution Master Data…………………196

Creating and Changing Business Partner Master Data …..197

Blocking Activities with Business Partners ……………………200

Setting a Payment Block ……………………………………………..202

Setting a Posting, Sales and Distribution, or Purchasing Block……………………………………………………203

Setting a Purchasing Block for Sites and Vendor Sub-Ranges……………………………………………………205

Setting a Block for Quality Reasons ……………………………..206

Account Balances and Line Items………………………………….207

Account Balances ………………………………………………………..208

Displaying Account Balances……………………………………….209

Displaying Line Items in Account Balances ……………………210

Options for Displaying Account Balances ………………………211

Line Item Display.212

Line Item Display with the SAP List Viewer (ALV)…………..214

Displaying Account Line Items…………………………………215

Functions in the Line Item Display……………………………217

Displaying the Document for a Line Item………………220

Displaying Account Master Data …………………………221

Classic Line Item Display…………………………………………….222

Displaying Account Line Items…………………………………223

Editing Selection Criteria ……………………………………225

Noting Selection Criteria…………………………………….226

Functions in the Line Item Display……………………………227

Displaying the Document for a Line Item………………229

Searching for Line Items…………………………………….230

Sorting Line Items……………………………………………..232

Changing the Sort Sequence …………………………233

Creating Totals for Line Items …………………………….236

Totals Variants……………………………………………..238

Changing the Line Layout…………………………………..240

Line Layout Variants……………………………………..241

Adding Additional Fields …………………………………….243

Displaying List Levels ………………………………………..244

Selecting Currencies………………………………………….245

Displaying Account Master Data …………………………246

Displaying Totals Sheets ……………………………………247

Account Analysis for Customers……………………………………248

Days in Arrears: Customers…………………………………………249

Displaying Line Items: Customers ………………………………..251

Net/Cash Discount Overview: Customers………………………252

Displaying Payment History: Customers………………………..253

Displaying Credit Limit: Customers……………………………….254

Simulating Payment History: Customers ……………………….255

Displaying Line Items via the Internet…………………………….256

Displaying Account Balances via the Internet ………………..257

Posting Business Transactions in Accounts Receivable ..258

Entering Business Transactions in Accounts Receivable.259

Posting Documents in Accounts Receivable ………………….260

Parking Invoices/Credit Memos – Enjoy Transaction ……….261

Invoice/Credit Memo Parking – Enjoy Transaction………264

Posting Parked Invoices/Credit Memos – Enjoy Transaction…………………………………………………..265

Creating Screen Variants – Enjoy Transaction……………266

Entering Invoices/Credit Memos – Enjoy Transaction………267

Invoice/Credit Memo Entry – Enjoy Transaction …………271

Entering Customer Account Line Items …………………………273

Special G/L Indicators (Accounts Receivable)……………274

Output Tax in Customer Line Items ………………………….275

Terms of Payment (Accounts Receivable) ………………..278

Terms of Payment for Installment Payments (Accounts Receivable)……………………………………….280

Posting Installment Payments: Example (Accounts Receivable)………………………………………..281

Payment Control Data…………………………………………….282

Dunning Data ……………………………………………………….283

Additional Data for Customer Line Items…………………..284

Entering G/L Account Line Items (Accounts Receivable) …285

Tax with Jurisdiction Code………………………………………286

Entering Tax with Jurisdiction Code (Accounts Receivable) ………………………………………………287

Additional Account Assignments (Accounts Receivable) ……………………………………………………….289

Additional Data for G/L Account Line Items (Accounts Receivable)…………………………………………290

Posting Credit Memos (Accounts Receivable)………………..291

Entering Payment Requests (Accounts Receivable) ……….292

Posting Documents in Foreign Currency (Accounts Receivable) …………………………………………………293

Carrying Out Transfer Postings (Accounts Receivable) …..294

Cross-Company Code Invoice Posting (Debit Side): Example…………………………………………………….295

Special Features of One-Time Accounts (Accounts Receivable) …………………………………………………297

Posting Business Transactions in Accounts Payable …….298

Posting Business Transactions in Accounts Payable …….299

Parking Invoices/Credit Memos – Enjoy Transaction ……….300

Invoice/Credit Memo Parking – Enjoy Transaction………303

Posting Parked Invoices/Credit Memos – Enjoy Transaction…………………………………………………..304

Creating Screen Variants – Enjoy Transaction……………305

Entering Invoices/Credit Memos – Enjoy Transaction………306

Invoice/Credit Memo Entry – Enjoy Transaction …………310

Entering Line Items for Business Transactions in Accounts Payable……………………………………………312

Entering Vendor Account Line Items ………………………..313

Special G/L Indicators (Accounts Payable) …………..314

Input Tax in Vendor Line Items……………………………315

Withholding Tax (Accounts Payable)……………………318

Terms of Payment (Accounts Payable) ………………..319

Terms of Payment for Installment Payments (Accounts Payable)………………………………….321

Payment Control Data (Accounts Payable) …………..323

Additional Data for Vendor Line Items………………….324

Entering G/L Account Line Items (Accounts Payable)…325

Tax with Jurisdiction Code………………………………….326

Entering Tax with Jurisdiction Code (Accounts Payable)………………………………………………327

Additional Account Assignments (Accounts Payable)……………………………………………………….329

Business Area (Accounts Payable) ……………………..330

Additional Data for G/L Account Line Items (Accounts Payable) ………………………………………..331

Posting Documents in Accounts Payable………………….332

Posting Invoices Net (Accounts Payable)………………….333

Posting Credit Memos (Accounts Payable) ……………….335

Entering Payment Requests (Accounts Payable)……….336

Posting Documents in Foreign Currency (Accounts Payable)…………………………………………………338

Special Features of One-Time Accounts (Accounts Payable)…………………………………………………339

Fast Entry of Invoices and Credit Memos………………….340

Fast Entry of Invoices and Credit Memos……………..341

Special Features of Fast Entry (Switzerland) ………..343

Carrying Out Transfer Postings (Accounts Payable)…..344

Cross-Company Code Invoice Posting (Credit Side): Example……………………………………………………345

Reversal…………….347

Negative Postings ………………………………………………………..348

Reversing Documents …………………………………………………..351

Posting (FI)………..352

Document………….353

Document Header ……………………………………………………..355

Entering Document Headers……………………………………356

Line Items………358

Editing Line Items ………………………………………………….359

Generating Line Items Automatically ………………………..360

Adding Details to Automatically Generated Line Items ……………………………………………………..361

Document Types ……………………………………………………….362

Differentiating Between Business Transactions Using the Document Type ……………………………..364

Defining Authorizations for Document Types …………….366

Defining the Document Type for the Vendor Net Procedure …………………………………………………..367

Document Types for Postings to Affiliated Companies .368

Document Number Assignment ……………………………………369

Validity Period for the Document Number Interval………371

Defining Number Ranges………………………………………..372

Defining Number Ranges for Recurring Entry and Sample Documents …………………………………..374

Changing and Deleting Number Ranges …………………..375

Organizing Document Storage……………………………………..376

Controlling Document Storage Using the Document Type .378

Document Entry380

Default Values in Document Entry……………………………381

Editing Options – Enjoy Transactions………………………..382

Editing Options……………………………………………………..384

Holding and Setting Data………………………………………..385

Fast Entry of G/L Account Line Items ……………………….386

Control Functions for Entering and Posting Documents387

Displaying Control Totals……………………………………389

Entering Totals …………………………………………….390

Entering Opening Balances……………………………391

Holding Documents……………………………………………….392

Completing Held Documents………………………………393

Deleting Held Documents…………………………………..394

Simulating Documents ……………………………………………395

Parking Documents……………………………………………….397

Document Parking …………………………………………….399

Displaying Parked Documents ……………………………401

Displaying Changes to Parked Documents………402

Posting Parked Documents ………………………………..403

Parking Documents …………………………………………..404

Changing Parked Documents……………………………..405

Deleting Parked Documents……………………………….407

Document Release ……………………………………………408

Document Release: Settings in Customizing ……410

The Document Parking Process with Document Release: Example ………………………………412

Amount Release …………………………………………..413

Account Assignment Approval ……………………….414

Completing the Entries in a Document Using Workflow…………………………………………………….415

Workflow Settings for Completing Parked Documents …………………………………………………416

Document Parking and Release with Workflow……..417

Displaying Documents ………………………………………………..419

Document Overview………………………………………………421

Line Layout Variants ………………………………………………422

Line Item Display…………………………………………………..424

Line Layout Variants for the Line Item Display………426

Totals Variants…………………………………………………428

Fields for Selecting, Sorting, and Searching …………430

Sort Sequence ………………………………………………….431

Changing Documents…………………………………………………434

Defining Document Change Rules …………………………..436

Changing Documents …………………………………………….438

Mass Changes to Line Items …………………………………..439

Archiving Documents ………………………………………………….441

Posting Key……….442

Processing Posted Data ………………………………………………..444

Updating Entered Data………………………………………………….445

Automatic Postings………………………………………………………446

What Can You Do Before Posting a Document?……………..447

Screen Layout……448

Screen Layout Using the Posting Key …………………………..449

Using Field Status Definitions for Screen Layout…………….451

Defining Field Status………………………………………………453

Linking Field Status Definitions …………………………..455

Recommendations for Defining Field Status …………457

Reference Methods for Posting ……………………………………..458

Posting with Reference Documents………………………………459

Posting with Account Assignment Models ……………………..460

Account Assignment Models……………………………………461

Creating or Changing Account Assignment Models ……462

Using Account Assignment Models for Document Entry ………………………………………………………..464

Posting with Sample Documents ………………………………….465

Entering Sample Documents …………………………………..466

Displaying Sample Documents………………………………..467

Changing Sample Documents …………………………………468

Deleting Sample Documents …………………………………..469

Posting with a Sample Document…………………………….470

Recurring Entries ………………………………………………………471

Recurring Entries Process Flow……………………………….472

Entering and Posting Recurring Documents………………473

Displaying Recurring Entry Documents …………………….474

Changing Recurring Entry Documents ……………………..475

Deleting Recurring Entry Documents ……………………….476

Carrying Out Recurring Entries………………………………..477

Processing Batch Input Sessions Manually……………….478

Evaluating Recurring Entry Documents…………………….479

Posting Documents in Foreign Currency ……………………….480

Translating Foreign Currency……………………………………….482

Cross-Company Code Transactions ………………………………483

Prerequisites for Cross-Company Code Transactions …….485

Clearing Accounts for Cross-Company Code Transactions ………………………………………………………..486

Clearing Account for Cross-Company Code Transactions: Example……………………………………….487

Displaying Cross-Company Code Transactions ……………..488

Changing Cross-Company Code Transactions ………………489

Reversing Cross-Company Code Transactions………………490

Paying by Payment Card ……………………………………………….491

Posting Method …492

Line Item and Document Display……………………………………493

Billing………………..494

Settlement ……..495

Repeat Settlement …………………………………………………….496

Resetting Cleared Items with Payment Card Information..497

Clearing …………….499

Clearing Functions in the General Ledger………………………501

Clearing Functions in Accounts Payable ……………………….502

Clearing Functions in Accounts Receivable …………………..503

The Clearing Program…………………………………………………..505

Prerequisites for Clearing…………………………………………….507

Open Item Management …………………………………………508

Selection Criteria for Running the Program……………….510

Posting with Clearing ………………………………………………….511

Manual Account Clearing…………………………………………….513

Running the Clearing Program …………………………………….515

Clearing Transactions…………………………………………………..516

Transaction for Account Clearing………………………………….517

Transactions for Posting with Clearing ………………………….519

Self-Defined Clearing Transactions ………………………………522

Changing Clearing Transactions…………………………………..523

Clearing Postings ………………………………………………………524

Clearing Document …………………………………………………….525

The Clearing Process……………………………………………………526

Entering Document Headers for Clearing Transactions …..528

Entering Line Items …………………………………………………….529

Selecting Open Items…………………………………………………530

Searching for Open Items ……………………………………………532

Clearing Between a Customer and Vendor ……………………533

Fast Assignment of Open Items (R/3)……………………………534

Assigning Open Items via the Internet …………………………..535

Assigning Open Items via the Internet………………………538

Editing Internet Assignments in the SAP System……….539

Processing Open Items……………………………………………….540

Processing Open Items with Commands…………………..541

Processing Open Items with Menus or Function Keys ..543

Processing Open Items with the Mouse ……………………544

Setting Editing Options (Open Items) ……………………….545

Displaying Open Items ………………………………………………..546

Editing the Open Item Display………………………………………547

Changing the Line Layout (Open Items)……………………548

Changing the Line Layout (Open items)……………………549

Searching for Open Items……………………………………….550

Searching for Amounts …………………………………………..551

Overview of Cleared Accounts…………………………………552

Displaying Account Names……………………………………..553

Processing Open Items According to the Payment Advice Note……………………………………………..554

Distributing the Clearing Amount by Age…………………..556

Sorting Open Items ………………………………………………..558

Switching Between Gross and Net Amount……………….559

Switching Between Foreign and Local Currency………..560

Posting Partial Payments………………………………………..561

Posting Residual Items …………………………………………..562

Noting Open Items as Payment Advice Notes………………..563

Correcting Errors……………………………………………………….564

Payment Differences…………………………………………………….565

Differences Within Tolerance Limits ……………………………..567

Differences Exceeding Tolerance Limits………………………..569

Reason Codes .570

Explaining Differences ………………………………………………..572

Automatic Posting for Clearing Transactions…………………573

Gains or Losses from Under/Overpayments…………………..574

Bank Charges…575

Bank Direct Debit ………………………………………………………576

Automatic Clearing…………………………………………………….577

Bank Subaccounts ……………………………………………………….578

Posting Checks Received: Example ……………………………..580

Specifications for Processing Open Items……………………..581

Fields for the Selection, Search, and Sort Functions……….583

Standard Sort Sequence……………………………………………..584

Line Layout (Open items)…………………………………………….585

Cross-Company Code Clearing ……………………………………..588

Cross-Company Code Clearing: Example ……………………..589

Clearing Open Items in Foreign Currency………………………590

Translation of All Amounts into Local Currency………………592

Using Historical Values in Local Currency……………………..593

Clearing Open Items with a Future Posting Date: Example………………………………………………………..594

Outgoing Payments with Printed Forms…………………………595

Clearing Open Items and Printing Payment Media………….596

Printing Checks for Cleared Items ………………………………..597

Clearing Accounts………………………………………………………..598

Resetting Clearing………………………………………………………..599

Payment Advice Notes………………………………………………….600

Requirements for Using Payment Advice Notes……………..601

Types of Payment Advice Note………………………………………602

Creating Payment Advice Notes…………………………………….603

Changing Payment Advice Notes…………………………………..605

Displaying Payment Advice Notes …………………………………606

Deleting Payment Advice Notes …………………………………….607

Reorganizing Payment Advice Notes……………………………..608

Interest Calculation ………………………………………………………609

Introduction to Interest Calculation ……………………………….610

The Interest Calculation Process……………………………………611

Master Record Fields for Interest Calculation…………………613

Blocking Items…..614

Executing the Interest Calculation Program …………………..615

Dunning…………….617

Individual Dunning Notices ……………………………………………619

Dunning Process.620

Settings for Dunning: Overview …………………………………….622

Creating Dunning Proposals………………………………………….625

Setting Dunning Parameters………………………………………..627

Creating Dunning Proposals ………………………………………..630

Determining the Accounts and Items to be Dunned ………..631

Determining Dunning Levels ………………………………………..633

Effect of Minimum Amounts and Percentage Rates on Dunning Levels ……………………………………….635

Dunning Procedure …………………………………………………….636

Dunning Frequency and Dunning Interval …………………637

Grace Days for Line Items and Minimum Numbers of Days in Arrears for Accounts………………….638

Dunning Levels …………………………………………………….640

Notes on Grace Days and Days in Arrears………………..641

Special Features for Dunning Using Dunning Levels ….642

Company Code-Specific Specifications: Figure………….643

Dunning Levels: Additional Specifications…………………644

Dunning Levels and Days In Arrears ………………………..645

Charges and Interest ……………………………………………..646

Minimum Amounts and Dunning Level Determination ..648

Selection of Transactions for Dunning………………………649

Entering Grace Days and Minimum Days in Arrears…..650

Dunning Areas .651

Defining Different Dunning Procedures for Dunning Areas …………………………………………………….653

Defining One Dunning Procedure for Dunning Areas….654

Assigning Line Items to Dunning Areas…………………….655

Dunning Blocks and Dunning Keys……………………………….656

Special Functions in Dunning……………………………………….657

Dunning Credit Memos …………………………………………..658

Grouping Open Items Under Grouping Keys……………..659

Cross-Company Code Dunning……………………………….660

Legal Dunning Proceedings…………………………………….661

Local Dunning ………………………………………………………662

Dunning One-Time Accounts…………………………………..663

Customer and Vendor Clearing ……………………………….664

Alternative Dunning Recipient………………………………….665

Editing Dunning Proposals ……………………………………………666

Displaying Lists 667

Editing Dunning Proposals…………………………………………..668

Displaying Sample Printouts ………………………………………..670

Displaying Logs671

Issuing Dunning Notices ……………………………………………….672

Dunning Forms.673

Form Components …………………………………………………675

Letter Header, Sender, and Footer – Dunning Notices ..677

Windows In The Dunning Form: Page 1……………………679

Text Elements in the MAIN Window – Dunning Notices 680

Text Elements for the HEADER Window…………………..681

Data from the Dunning Run for the Form Printout………682

Sample Dunning Form……………………………………………683

Sorting Dunning Notices, Dunning Lists, and Open Items ……………………………………………………..685

Modifying the Forms ………………………………………………686

Printing Dunning Notices……………………………………………..687

Special G/L Transactions: Down Payments and Payment Guarantees……………………………………….688

Special G/L Transactions: Overview ………………………………689

The Basic Principles of Special G/L Transactions …………..690

What are the Different Types of Special G/L Transactions?………………………………………………………..692

Statistical Postings………………………………………………..693

Noted Items.694

Defining the Posting Procedure ……………………………….695

Posting Keys and Special G/L Indicators……………………….696

Displaying Special G/L Transactions …………………………….698

Adjusting Special G/L Transactions ………………………………699

Special G/L Accounts……………………………………………..700

Specifications for Posting Key and Special G/L Indicator……………………………………………………….701

Automatic Postings ………………………………………………..702

Down Payment Requests ………………………………………………703

Special Features of Down Payment Requests ……………….705

Entering and Posting a Down Payment Request…………….706

Entering a Down Payment Request with Cash Discount………………………………………………………..708

Correcting Line Items and Entering New Items ………….709

Reversing a Down Payment Request ……………………………710

Displaying a Down Payment Request……………………………711

Changing a Down Payment Request…………………………….712

Payment Requests…………………………………………………….713

Down Payments…714

Processing Down Payments in the R/3 System ……………..716

Posting Down Payments ……………………………………………..717

Special G/L Accounts for Down Payments …………………….718

Integrating Other Applications………………………………………719

Down Payments and Tax …………………………………………….720

Transferring Postings for Down Payments …………………….724

Clearing Down Payments…………………………………………….725

Down Payments and Cash Discount …………………………….727

Down Payments and the Dunning Program……………………729

Down Payments and Credit Limits………………………………..730

Net or Gross Display of Down Payments……………………….731

Entering and Posting Down Payments ………………………….733

Posting a Down Payment Without a Down Payment Request ………………………………………………..734

Posting a Down Payment with a Down Payment Request ……………………………………………………..736

Other Functions: Down Payments ……………………………737

Processing Down Payments ………………………………………..739

Clearing a Down Payment Using the Payment Program………………………………………………………..740

Clearing a Down Payment Manually…………………………742

Clearing a Down Payment After Making a Transfer Posting …………………………………………………..743

When Do You Make Transfer Postings for Down Payments?…………………………………………………744

Making Transfer Postings of Down Payments and Posting Tax………………………………………………745

Canceling the Payment Block………………………………….747

Transfer Posting of a Down Payment After Paying a Closing Invoice………………………………………748

Clearing Down Payment Open Items Manually………….749

Down Payments and Cash Discount ………………………..750

Reversing a Down Payment…………………………………………751

Displaying a Down Payment ………………………………………..752

Changing a Down Payment …………………………………………753

Guarantees………..754

Processing Guarantees in the R/3 System …………………….755

Clearing Accounts ……………………………………………………..756

Payment Guarantees Made and Received…………………….757

Posting a Guarantee Made……………………………………..758

Reversing a Guarantee Made………………………………….759

Posting a Guarantee Received………………………………..760

Reversing a Guarantee Received…………………………….761

Entering and Posting a Guarantee …………………………..762

Reversing a Guarantee…………………………………………..763

Displaying a Guarantee ………………………………………….764

Changing a Guarantee……………………………………………765

Creating Own Special G/L Transactions…………………………766

Correspondence and Internal Evaluations ……………………..768

Correspondence Types …………………………………………………769

How to Create Correspondence……………………………………..772

Cross-Company Code Correspondence…………………………773

Requesting Correspondence …………………………………………774

Requesting Payment Notices via the Customer Master Record…………………………………………………..775

Requesting Payment Notices Within Open Item Processing……………………………………………………….776

Creating Periodic Account Statements for Customers …….777

Requesting Account Statements and Open Item Lists During Document or Account

Processing……..778

Requesting Internal Documents and Document Extracts Within a Function ………………………………….779

Requesting Correspondence Using the General Function .780

Individual Texts …781

Entering Individual Texts……………………………………………..783

Editing Correspondence Requests ………………………………..784

Printing Correspondence ………………………………………………785

Printing Correspondence With the Request Program………787

Printing Payment Notices…………………………………………….788

Printing Account Statements and Open Item Lists ………….789

Printing Internal Documents Without a Request……………..790

Printing Periodic Account Statements……………………………791

Printing Statements of Bill of Exchange Charges ……………792

Repeating the Print Run………………………………………………793

Internal Evaluations ……………………………………………………..794

Closing Operations for Accounts Receivable and Accounts Payable ………………………………………..795

Carrying Forward Balances……………………………………………796

Balance Confirmation ……………………………………………………799

Balance Confirmations: Prerequisites……………………………801

Printing Balance Confirmations…………………………………….802

Grouping Customers and Vendors …………………………..804

Creating a Head Office and Branch Index …………………805

Evaluating Replies …………………………………………………….806

Printing Reminders…………………………………………………….807

Transferring and Sorting Receivables and Payables ………808

Sorting by Remaining Term …………………………………………810

Customers in Credit and Vendors in Debit……………………..812

Changes to the Reconciliation Account …………………………813

Transfer Postings and Sorting………………………………………815

Value Adjustment 816

Individual Value Adjustment…………………………………………817

Flat-Rate Valuation Adjustment ……………………………………819

Flat-Rate Individual Value Adjustments and Discounts ……820

Foreign Currency Valuation …………………………………………..821

Valuation Methods …………………………………………………….823

Valuating Foreign Currency Balance Sheet Accounts……..824

Valuation of Open Items in Foreign Currencies………………826

Displaying Valuation Differences ……………………………..829

Currency Translation………………………………………………….830

Document Reconciliation ………………………………………………832

Document Reconciliation ………………………………………………834

Customer-Vendor Relationship ……………………………………..835

Parameters for Document Reconciliation……………………….836

Carrying Out Document Reconciliation ………………………….837

Financial Information System (FI) ………………………………….839

Financial Information System ………………………………………..840

Generating Evaluations for Customers and Vendors ………841

Defining Grouping Criteria……………………………………………842

Defining Evaluation Levels…………………………………………..843

Creating and Displaying Evaluations …………………………….845

Selecting Evaluations…………………………………………….846

Generating Evaluations in the Background ……………….847

Displaying Evaluation Results………………………………….848

Defining an Initial Position ………………………………….849

Functions in the Drilldown Lists …………………………..850

Displaying the Due Date Analysis…………………………….852

Displaying Payment History…………………………………….854

Displaying Currency Analysis ………………………………….856

Displaying Overdue Items……………………………………….858

Displaying DSO Analysis ………………………………………..859

Displaying Terms Offered/Terms Taken Evaluations ….860

Changing the Data Volume……………………………………..862

Customizing the Accounts Receivable and Payable Information System …………………………………..863

Creating Evaluation Views …………………………………………..864

Creating and Changing a Selection Variant for the Data Retrieval Program………………………………….865

Maintaining Evaluation Types ………………………………………867

Defining Evaluations …………………………………………………..868

Creating and Changing a Selection Variant for the Evaluation Program……………………………………….869

Read this SAP FI Accounts Receivable and Accounts Payable Guide

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