Document Posting | SAP standard accounting function | PDF study guide


Using this standard accounting function, you can enter business transactions in the general ledger and subledgers. In doing so, you create documents and save the data to the database.

Contents of this tutorial material

Document Posting ……………………….8
Document .. 9
Document Header ……………………………………………… 10
Entering Document Headers ……………………………. 11
Document Date …………………………………………. 13
Document Number …………………………………….. 14
Company Code …………………………………………. 15
Posting Date……………………………………………… 16
Currency………………………………………………….. 17
Trading Partner Business Area ……………………. 18
Other Document Header Fields …………………… 19
Line Items 20
Displaying the Document Overview ………………….. 21
Editing Line Items …………………………………………… 22
Generating Line Items Automatically…………………. 23
Adding Details to an Automatically Generated Line Item……………………………………………. 24
Document Types……………………………………………….. 25
-………… 27
Defining Authorizations for Document Types……… 29
Defining the Document Type for the Vendor Net Procedure……………………………………………. 30
Assigning Document Types for Reversals …………. 31
Document Types for Postings to Affiliated Companies …………………………………………………… 32
Document Number Assignment…………………………. 33
Defining Number Ranges ………………………………… 34
Validity Period for the Document Number Interval . 36
Defining Number Ranges for Recurring Entry and Sample Documents ……………………………. 38
Changing and Deleting Number Ranges……………. 39
Organizing Document Storage…………………………… 40
Controlling Document Storage Using the Document Type…………………………………………….. 42
Document Entry ………………………………………………… 44
Default Values in Document Entry ……………………. 45
Automatic Postings…………………………………………. 46
Fast Entry of G/L Account Line Items………………… 47
Transferring Document Data ……………………………. 48
Document Parking …………………………………………….. 49
What is Document Parking?…………………………….. 50
Parking Documents: Overview…………………………. 51
Parking a Document ……………………………………….. 53
Changing Parked Documents ………………………….. 54
Deleting Parked Documents…………………………….. 56
Displaying Change Documents ………………………… 57
Posting Parked Documents……………………………… 58
Displaying Parked Documents …………………………. 59
Determining Taxes from Parked Documents ……… 60
Completing the Entries in a Document Using Workflow………………………………………………….. 61
Workflow Settings for Completing Parked Documents …………………………………………………… 62

Document Release…………………………………………. 63
Document Release: Settings in System Configuration …………………………………………………… 64
Example of the Document Parking Process with Document Release ………………………………. 66
Amount Release …………………………………………….. 67
Account Assignment Approval …………………………. 68
Workflow Settings for Parking and Releasing Documents………………………………………………. 69
Document Processing……………………………………….. 71
What Can You Do Before Posting a Document? … 72
Holding Documents ………………………………………… 73
Completing Held Documents ………………………. 74
Deleting Held Documents …………………………… 75
Setting Editing Options……………………………………. 76
Holding and Setting Data…………………………………. 77
Control Functions for Entering and Posting Documents …………………………………………………. 78
Displaying Control Totals ……………………………. 80
Entering Totals ………………………………………….. 81
Entering Opening Balances ………………………… 82
Document Display ………………………………………….. 83
Line Layout Variants…………………………………… 84
Displaying Documents………………………………… 86
Selecting Display Format for Line Items …… 87
Line Item Display……………………………………….. 88
Functions for Line Item Display……………….. 89
Line Layout Variants in the Line Item Display………………………………………………………. 90
Totals Variants ……………………………………… 92
Fields for Selecting, Sorting, and Searching 94
Sort Sequence ……………………………………… 95
Changing Documents……………………………………… 98
System-Internal Change Rules ……………………. 99
User-Defined Change Rules ……………………… 100
Analyzing Document Changes…………………… 102
Changing Documents……………………………….. 103
Mass Changes to Customer and Vendor Line Items ……………………………………………….. 104
Archiving Documents…………………………………….. 105
Posting Key ……………………………………………………. 106
Screen Layout Using the Posting Key………………. 108
Processing Posted Data…………………………………… 110
Updating Entered Data …………………………………….. 111
Using Field Status for Screen Layout……………….. 112
Using Field Status Definitions for Screen Layout 113
Defining Field Status ……………………………………….. 115
Recommendations for Defining Field Status…….. 117
Linking Field Status Definitions ………………………. 118
Posting Business Transactions in General Ledger Accounting …………………………………… 120
G/L Account Posting – Enjoy Transaction…………. 121
Entering G/L Account Documents – Enjoy Transaction…………………………………………………. 125
Entering G/L Line Items for Business Transactions in the General Ledger…………………… 126

G/L Account Number …………………………………….. 128
Required Entry Fields for G/L Account Items……. 129
Additional Account Assignments …………………….. 130
Additional Data for G/L Account Line Items ……… 131
Posting Documents in General Ledger Accounting …………………………………………………….. 132
Posting Documents in Foreign Currency………….. 133
Posting Valuation Differences Manually …………… 134
Carrying Out Transfer Postings (General Ledger) ……………………………………………………….. 135
Posting Business Transactions in Accounts Receivable …………………………………………….. 136
Entering Customer Account Line Items……………. 137
Special G/L Indicators (Accounts Receivable) ….. 138
Output Tax in Customer Line Items…………………. 139
Terms of Payment ………………………………………… 142
Terms of Payment for Installment Payments ……. 144
Posting Installment Payments: Example……… 145
Payment Control Data …………………………………… 146
Dunning Data……………………………………………….. 147
Additional Data for Customer Line Items …………. 148
Entering G/L Account Line Items (Accounts Receivable) …………………………………………….. 149
Entering Tax with Jurisdiction Code ………………… 150
Entering Tax with Jurisdiction Code……………. 151
Additional Account Assignment………………………. 153
Additional Data for G/L Account Line Items ……… 154
Posting Documents in Accounts Receivable ……. 155
Posting Credit Memos (Accounts Receivable)….. 156
Entering Payment Requests..…………………………… 157
Posting Documents in Foreign Currency………….. 158
Carrying Out Transfer Postings (Accounts Receivable) ………………………………………………. 159
Special Features of One-Time Customer Accounts……………………………………………………… 160
Posting Business Transactions in Accounts Payable………………………………………………….. 161
Entering Invoices/Credit Memos – Enjoy Transaction ………………………………………………….. 162
Invoice/Credit Memo Entry – Enjoy Transaction… 166
Entering Line Items for Business Transactions in Accounts Payable ………………………….. 168
Entering Vendor Account Line Items……………….. 169
Special G/L Indicators (Accounts Payable)….. 170
Input Tax in Vendor Line Items ………………….. 171
Withholding Tax……………………………………….. 174
Terms of Payment ……………………………………. 175
Terms of Payment for Installment Payments……………………………………………………… 177
Payment Control Data ………………………………. 179
Additional Data for Vendor Line Items ………… 180
Entering G/L Account Line Items (Accounts Payable) ………………………………………………….. 181
Tax with Jurisdiction Code (Accounts Payable)………………………………………………………. 182
Additional Account Assignments………………… 184
Business Area …………………………………………. 185
Additional Data for G/L Account Line Items …. 186
Posting Documents in Accounts Payable…………. 187
Posting Invoices Net……………………………………… 188

Posting Credit Memos (Accounts Payable)………. 190
Entering Payment Requests…………………………… 191
Posting Documents in Foreign Currency………….. 193
Special Features of One-Time Vendor Accounts. 194
Fast Entry of Invoices and Credit Memos (Accounts Payable) ………………………………………. 195
Fast Entry of Invoices and Credit Memos ……. 196
Special Features for Switzerland ……………….. 198
Carrying Out Transfer Postings (Accounts Payable) ……………………………………………………. 199
Cross-Company Code Transactions ………………… 200
Prerequisites for Cross-Company Code Posting. 202
Clearing Accounts for Cross-Company Code Transactions…………………………………………. 203
Clearing Account for Cross-Company Code Postings: Example ……………………………………. 204
Displaying Cross-Company Code Transactions .. 206
Changing Cross-Company Code Transactions…. 207
Reversing Cross-Company Code Transactions… 208
Cross-Company Code G/L Account Posting …….. 209
Cross-Company Code Invoice Posting (Debit Side): Example……………………………………… 210
Cross-Company Code Invoice Posting (Credit Side): Example…………………………………….. 212
Reference Methods for Posting ……………………….. 214
Posting with Reference Documents …………………. 215
Posting with Account Assignment Models……….. 216
Account Assignment Models ………………………….. 217
Creating or Changing Account Assignment Models……………………………………………………… 218
Using Account Assignment Models for Document Entry……………………………………………….. 220
Posting with Sample Documents……………………… 221
Entering Sample Documents………………………….. 222
Displaying Sample Documents ………………………. 223
Changing Sample Documents………………………… 224
Deleting Sample Documents………………………….. 225
Posting with a Sample Document …………………… 226
Recurring Entries…………………………………………….. 227
Recurring Entries Process Flow……………………… 228
Entering and Posting Recurring Entry Documents……………………………………………………….. 229
Displaying Recurring Entry Documents……………. 231
Changing Recurring Entry Documents…………….. 232
Deleting Recurring Entry Documents ………………. 233
Carrying Out Recurring Entries ………………………. 234
Processing Batch Input Sessions Manually ……… 235
Evaluating Recurring Entry Documents …………… 236
Document Reversal ………...………………………………. 237
Negative Postings……………………………………………. 238
Reversing Documents……………………………………… 241

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